University of Windsor - Accounts Payable

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University of Windsor
Chrysler Hall Tower
4th Floor
401 Sunset Avenue
Windsor, Ontario
Canada
N9B 3P4
Phone: (519) 253-3000 ext. 2120
Hours: 8:30am - 4:30pm
Monday - Friday

The University has instituted a Travel Policy that establishes requirements for the reimbursement of travel related business expenditures incurred by University employees in connection with performance of their respective duties, unless the terms for which they are appointed provides that different rules and / or policies apply.

Key Responsibilities

Traveler

Ensuring claim is accurate, conforms with Policy and that all expenditures are supported by original detailed receipts

Proper completion of a

Travel Expense Form

Obtaining approval from appropriate signing authority

Timely submission to Accounts Payable

Authorized Approving Officer

Duty to accurately review expense reports and appropriate supporting documentation (i.e. original receipts) for compliance

Ensuring funding is available to cover expenses

Accounts Payable

Maintaining administrative process relating to travel

Processing requests in a timely fashion

Ensuring claims are in compliance with Policy

Travel Expense Form

As required by the University Travel Policy travel expenses will be reimbursed providing they are reasonable in nature and amount and are properly supported with documentation (i.e. original receipts, etc). In order to claim travel expenses, the traveler must submit a completed and approved Travel Expense Form within 15 working days of completion of the travel. Claims for expenses that are older than twelve months will not be reimbursed.

An example of a completed Travel Expense Form can be found at Travel Expense Form Example.

Further questions regarding the Travel Policy or Travel Expense Form should be directed to Accounts Payable.

Reference Materials

Cheque Requisition Form Example

Travel Expense Claim Checklist

Travel Expense Form

Travel Expense Form Example (Travel Within Canada)

Travel Expense Form Example (Travel Outside Canada)

Travel Information Presentation

Travel Policy